HOAleader.com - Tip of the Week - February 13, 2015
Published: Fri, 02/13/15
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Tips for Tabling: When It’s OK to Use This HOA Meeting Procedure
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In this week’s tip, we explain the time-honored tradition of “tabling” an
item during a meeting. Is that a real tactic or something made up over the
years?
Actually, it’s real. Tabling an issue is a long-standing practice
recognized for organizational meetings. “Tabling is a real and valid
parliamentary procedure,” says Bob Kmiecik, a partner at Kaman & Cusimano
LLC, which represents associations throughout Ohio. “Usually when it’s
done, it really means to set aside an issue for consideration at a later time,
usually because you need more information.”
“A lot of associations will run, sometimes loosely, on Roberts Rules of
Order,” explains Duane McPherson, president of corporate development for
CiraConnect, which provides management companies, developers, and
large-scale self-managed associations with a cloud based software
solution and back-office shared service. “Under Robert’s Rules, it’s OK to
table an issue and not bring it up for a vote.
“When you bring an issue up for a vote, there has to be some sort of decision up
or down,” says McPherson. “But lots of times, boards will need more
information and to do some research. Then it’s completely appropriate to
say, ‘Let’s table this until the next meeting or until we get the research
back.’ That keeps the issue on the agenda until you’re ready to act on it.
That’s the way I’ve always used it. That makes it a pending issue we need to go
ahead on and deal with in the future.”
However, you can’t table issues willy nilly. “The limitation is the board’s
business judgment and fiduciary duty to timely consider things,” notes
Kmiecik. “If there’s a real issue, I don’t think you can indefinitely table
something and argue you’re fulfilling your duty. Whether to repaint the
front entrance sign is an issue that can be tabled for a year. Whether to fine
someone who has a dog running around the community isn’t something that
should be delayed.”
All of this leads to another question: What if you have a deadline for acting
on something, but you table your response? Have you acted? Find out in our new
article: http://www.hoaleader.com/members/1135.cfm
Best regards,
Matt Humphrey
President
P.S. For more articles about HOA Governance, see:
http://www.hoaleader.com/public/department47.cfm
P.P.S. For more articles about HOA Architectural Review Committees, see
http://www.hoaleader.com/public/tags/Architectural-Review-Committees/
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Upcoming Event:
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Collect More, and Collect It More Easily:
Best Practices for Condo/HOA Debt Collection
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With Practical Tips for Condo and HOA Boards
Wednesday, March 11, 2015
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Recent articles posted at HOAleader.com:
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How to "Table" an Issue Without Triggering an Approval by Inactivity
An HOAleader.com reader writes, "So here's the scenario. (It's a new HOA in
Washington state.) A request is brought before the [architectural review
committee] for a variance. Concerns over bylaws and authority arise. The
committee tables the request until the board can meet (three days) to
discuss the concern.
Click here to read full article:
http://www.hoaleader.com/members/How-Table-Issue-Without-Triggering-Approval-by-Inactivity.cfm
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Are You Asking Your HOA Manager to Do Too Much?
An HOAleader.com reader has asked what exactly a board can expect from its
manager. In this week's tip, we begin answering that question by discussing
the two types of HOA managers.
"The reader's answer depends on the type of management associations are
looking for," says Duane McPherson, president of corporate development
for CiraConnect, which provides management companies, developers, and
large-scale self-managed associations with a cloud based software
solution and back-office shared service.
Click here to read full article:
http://www.hoaleader.com/members/Are-You-Asking-Your-HOA-Manager-Do-Too-Much.cfm
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Four Things to Expect from Your HOA Manager--and What Not to Expect
An HOAleader.com reader asks, "As an HOA president, I'm searching for
information and ideas for how much management an HOA should expect from its
management company. In industry, a manager is expected to run the operation
as profitably and efficiently as possible within the guidelines
established by the company or board. Is it reasonable to expect an HOA
manager to function this way? Should we expect the manager to be proactive in
the operation of the community and help the board by suggesting better ways
to operate? Should the management share with the board improvements and
operational experiences they have had with other communities?"
Click here to read full article:
http://www.hoaleader.com/members/Four-Things-Expect-from-Your-HOA-Managerand-What-Not-Expect.cfm
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Can Owners and Their Renters Use Your Amenities?
An HOAleader.com reader writes, "Our board has been lax on who can use the
amenities. Our CCRs say the owner can assign who uses the amenities. I've
been trying to get the rest of the board to firm this up. Is it normal for the
amenities to go the renter, and the owner loses their use until he is living
back in the condo? It seems unusual that a renter and an owner can use them at
the same time."
Click here to read full article:
http://www.hoaleader.com/members/Can-Owners-Their-Renters-Use-Your-Amenities.cfm
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Collect More, and Collect It More Easily:
Best Practices for Condo/HOA Debt Collection
Tired of seeing delinquent accounts on the financial statements of your
condo or HOA? Frustrated because subpar finances mean long-planned
projects are on hold indefinitely? Less than thrilled about continually
explaining the situation to the homeowners in your association? Stop
letting nonpaying owners control your condo or homeowners association!
Join us on March 11 for an in-depth webinar led by two HOA debt-collection
experts.
Click here to read full article:
http://www.hoaleader.com/snip/187.htm
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