HOAleader.com - Tip of the Week - February 3, 2017
Published: Fri, 02/03/17
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You Can Shorten Your HOA Meetings. Here's How
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In this week's tip, we give you a jump on preparing so that your next meeting doesn't become a never-ending event.
The more thought you put into running a meeting in advance, the less time you'll actually spend in the meeting.
"A lot of it's about preparation ahead of the meeting," asserts Joshua Krut, a partner at Kopelowitz Ostrow Ferguson Weiselberg Gilbert in Fort Lauderdale, Fla. "For example, make sure you have an agenda the board has agreed on, and follow your agenda. Don't go off topic because it's not appropriate to discuss things not on the agenda."
Seems basic, but all too often, boards go into meetings with a general idea of what to discuss--but no written agenda--and then they get sidetracked and head off on tangents.
"We've very proud we can get our business conducted in a timely fashion," says Barbara Holland, CPM, regional manager for FirstService Residential in Las Vegas. "That starts with the importance of the agenda."
Here are two tips:
1. If you can, limit time for questions and comments. "In Florida, you can limit owner questions to three minutes," says Krut. "In my opinion, there's nothing you can't say in three minutes. You don't want an owner to take over a meeting, and that can definitely happen. I like this rule a lot. It keeps things moving along."
2. Ask owners to submit questions before the meeting. This is helpful for the same reason you create an agenda--the more prepared you are, the smoother things will go.
"Even if you only get to see some of the questions in advance, it's helpful, if only just to prepare," says Krut. "Sometimes you have to do some research to answer an owner's question, and this gives you the time to do that."
Get the skinny on three more tips--that involve owners' registering, creating a "consent agenda," and smart parliamentary procedure--in our new article:
http://www.hoaleader.com/members/2500.cfm
Best regards,
Matt Humphrey
President
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5 Tips to Shorten Your HOA Meetings
Ever been to a never-ending member or board meeting? Or do some just seem that way? Meetings don't have to be into-the-wee-hours affairs. Here, two of our experts offer five tips for eliminating wasted time at board meetings while still ensuring that your critical business gets completed.
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Owners Want to See Your HOA Election Ballots. Should You Fork Them Over?
In this week's tip, we discuss how you can meet two possibly contradictory requirements: Allowing an owner contesting your HOA election to see the votes and preserving your owners' right to privacy in any vote.
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What HOA Election Records You Can Withhold
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Click here to read full article:
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What's My Line? The Roles, Duties, and Responsibilities of HOA or Condo Board Members
We regularly hear from association members who want more detail about their responsibilities--or who want an easy way to educate their newly elected fellow board members about what, exactly, board members do They ask: What's the president supposed to do? How about the vice president, secretary, and treasurer? They also ask much more detailed questions on how their board can and should operate, like: "What's apparent authority?" "Who can act alone and when?" "Who chooses the officers?" "When am I personally liable for my actions as a board member?" And more. Watch this in-depth webinar today. It's led by two community association experts: A lawyer with nearly two decades of hands-on experience in advising associations, along with an industry-leading association manager who can speak to what he sees when it comes to on-the-ground roles of board members.
Click here to read full article:
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